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Accounting and Bookkeeping Services in Rochester, New York
From Kodak's legacy to today's thriving tech startups, Rochester businesses trust 1-800Accountant's expert CPAs to handle their bookkeeping and tax needs with precision and care.
Our Accounting Services for Rochester Small Businesses
Business Tax Preparation: Navigate New York's complex tax landscape with confidence as our experienced CPAs handle your business taxes, ensuring compliance while maximizing deductions specific to Rochester's diverse economy. With over 17 years of average experience, our tax professionals understand the unique challenges facing Rochester businesses and can help you save thousands annually.
Bookkeeping: Keep your finances organized and gain clear visibility into your business performance with professional bookkeeping tailored for Rochester companies. Our accurate, timely bookkeeping services provide the financial clarity you need to make informed decisions, whether you're managing seasonal fluctuations or planning for growth in Western New York's competitive market.
Tax Advisory: Rochester's business climate demands year-round tax strategy, not just April filing. Our dedicated tax advisors provide ongoing guidance to help you minimize tax liability while staying compliant with New York State regulations, offering strategic insights that align with your business goals and local market conditions.
Payroll: Simplify your payroll process and ensure accurate tax submissions to the city of Rochester with our comprehensive payroll services. We handle the complexities of New York payroll requirements, saving you valuable time each pay period while maintaining full compliance with local and state regulations.
Business Formation: Start your Rochester business on solid ground with our complimentary incorporation services. We'll guide you through New York State's business formation process, handling the paperwork while you focus on building your company. Simply cover Rochester's required fees, and we'll manage everything else, positioning your business for optimal tax advantages and operational efficiency.
Discussing your business taxes with 1-800Accountant is quick and easy:
- Set up a time for us to give you a call.
- Tell us what’s going on with your business.
- Get matched with an accountant who knows your industry & local regulations.
| Level | Rate |
|---|---|
| State Tax Rate | 4% |
| County Tax Rate | 4% |
| Municipal Tax Rate | None |
| Combined Sales Tax Rate | 8% |
| City-Specific Taxes |
|---|
| Most Rochester businesses must pay a quarterly refuse collection fee based on container size and pickup frequency. Bills are issued by the City’s Treasury Bureau and are due within 30 days of the invoice. Refuse collection fees apply to all businesses that generate waste, regardless of property ownership. For current rates and service schedules, see the Refuse Collection Fees. |
| Licenses and Permits |
|---|
| The following businesses require city-specific licensing in Rochester: restaurants, tobacco retailers, hookah lounges, and vaping stores, automobile service facilities, salons (including hairdressers, barbershops), tattoo parlors and body piercing establishments. |
| Non-food vendors selling merchandise or services on Rochester streets and sidewalks must obtain a vending license. |
| New businesses must complete a Good Neighbor Agreement as part of the permit application process. |
| Most business permits are processed within 30 days if there are no outstanding tax liabilities or other issues. |
| Grants and Funding in Rochester | Grants and Funding Information |
|---|---|
| Business Development Financial Assistance Program | The City of Rochester offers low-interest loans and grants for business expansion, equipment, working capital, and property renovations. Funding is determined case-by-case, typically not exceeding $250,000 for loans, with a fixed 3% interest rate. Businesses must be in a commercial space within Rochester; home-based and nonprofit businesses are ineligible. The program focuses on projects that create new jobs and investment in the city. |
| Start-up Small Business Grant Program | Offers up to $5,000 in reimbursable grants for new businesses (in operation less than one year). Eligible uses include advertising, computers, architectural assistance, signage, security equipment, and furniture/fixtures. The program requires semi-annual hiring activity and job creation reporting to the city. Grants are paid out as reimbursements for costs incurred. |
| Neighborhood Commercial Assistance Program | Provides small business grants specifically for eligible retail and neighborhood service businesses that need capital for growth or operational needs. This program aims to strengthen Rochester's commercial corridors and neighborhood business districts. |
| On-the-Job Training Grant | Aimed at helping Rochester businesses reduce training costs by subsidizing the expense of onboarding and upskilling new employees. This program is administered by RochesterWorks and can cover up to 50% of a new employee's wages during the training period. |
What to Look for in Rochester, New York Accounting and Bookkeeping Services
When choosing an accountant or bookkeeper for your Rochester small business, you should consider the following factors:
Certifications and New York State Compliance: Your financial professional should hold appropriate credentials like CPA designation and demonstrate thorough knowledge of New York's tax regulations. Rochester businesses face specific state filing requirements and tax obligations that differ from neighboring states, making local compliance expertise essential.
Industry-Specific Experience: Find an accountant familiar with Rochester's growing sectors. A professional who has worked with technology companies in the optics and photonics corridor, healthcare organizations connected to the University of Rochester Medical Center, or emerging craft breweries will understand the unique financial challenges your business faces.
Understanding of Local Economic Conditions: Choose a financial partner who comprehends Rochester's economic landscape. They should recognize how the city's transformation from a manufacturing hub to a knowledge-based economy affects business operations, cash flow patterns, and investment opportunities in the Finger Lakes region.
Knowledge of New York Tax Incentives: New York offers various business incentives, including the Excelsior Jobs Program and START-UP NY, which provides tax-free zones near educational institutions like RIT and the University of Rochester. A Rochester-based accountant can help you navigate these programs alongside local initiatives from Greater Rochester Enterprise and the city's economic development office.
Talk to a business tax expert today for all your tax needs in Rochester.
Additional New York Accounting Resources:
A Comprehensive Guide to Small Business Taxes in New York
6 Steps to Start an LLC in New York
How Much Does It Cost to Set Up an S Corp in New York?
*Based on a $12.2k average 2022 tax refund per client, which is 4x the cost of a full-service package. Source: first-party data.
*Includes average business tax preparation, form completion and submission, record keeping, and other misc admin time. Source.
*Historical first-party data.